Paperless delivery notes
Keep delivery notes searchable, traceable, and linked to proof instead of filing cabinets.
Treat delivery notes as business assets.
Features
Turn delivery notes into searchable business assets
PODsync creates delivery records from approved accounting data where supported, captures proof in the Android app on Android phones, and keeps records searchable.
Easy for small teams. Strong enough to replace paper files.
Core features
Built around control, speed, and easy proof capture
Find the record, prove what happened, share it quickly, and keep access controlled.
Sage Business Cloud workflow
Use Sage Business Cloud invoice, customer, and item data where supported to create delivery-ready records.
Reduce duplicate capture.
Searchable delivery records
Search delivery records by customer, invoice, delivery note, date, driver, or status.
Find proof quickly.
Customer self-service access
Let customers view the delivery and return records they are allowed to see.
Reduce copy requests.
Permission-based access
Owners control who can access delivery, collection, and return records.
Keep records controlled.
Android app proof capture
Capture proof at delivery, collection, or return in the PODsync Android app on Android phones with a camera and internet access.
No special scanner for most teams.
Guided setup wizard
Follow a simple setup wizard to get the basics in place and start preparing delivery records in minutes.
Start faster without a long setup project.
Evidence-based deliveries
Capture signatures, photos, timestamps, and location evidence where supported.
Answer with evidence.
Improve delivery accuracy
Record what was delivered, short, partial, or still outstanding so the delivery chain stays clear.
The system keeps follow-up visible.
CSV serial-number items
Track serial numbers from line comments in comma-separated CSV format where serial tracking is enabled.
Prove traceable delivered or returned items.
Customer returns with evidence
Review returned items, photos, notes, serial numbers from CSV line comments where available, and original delivery proof before credit decisions.
Only credit what is valid.
Integrations
Turn approved accounting data into delivery-ready records
PODsync can use invoice, customer, and item data from approved accounting integrations where supported.
Data used
- Invoices
- Customers
- Items
Benefits
- Sage Business Cloud available now
- Use invoice, customer, and item data where supported
- Less duplicate capture
- Faster delivery, collection, and return preparation
- More accounting cloud integrations planned
Proof of delivery
Capture evidence-based proof in the Android app
Staff use the PODsync Android app on Android phones to capture signatures, photos, dates, times, and location evidence where supported.
- Customer signature capture
- Delivery and return photos
- Location evidence where supported
- Date and time capture
- Android app workflow on Android phones with a camera and internet access
When a customer asks for proof, your team opens the digital record instead of searching, scanning, and emailing paper.
Customer communication
Keep customers informed without extra admin
Send customer updates through supported channels where configured.
- Email notifications where configured
- SMS notifications where configured
- Supported customer updates where configured
- Message history
Keep proof and communication easier to find when questions come in.
Customer portal
Give customers access to their delivery records
Customers can access the delivery records they are allowed to see.
- Fewer copy delivery-note requests
- Faster customer support
- Customer access to approved delivery and return records
- Less waiting for scanned paperwork
Business benefits
Less manual work. Better document control. Faster proof.
Reduce paper handling
Move away from printed delivery notes and reduce filing, scanning, copying, and emailing for deliveries and customer collections.
Resolve queries faster
Find proof quickly when customers query deliveries, invoices, partial deliveries, short deliveries, returns, or received goods.
Reduce delivery disputes
Keep signatures, photos, timestamps, and location evidence where supported linked to the record.
Make Android app capture easy
Staff can capture delivery, collection, and return evidence in the PODsync Android app on Android phones with at least 4GB RAM, a camera, and internet access.
Use Sage Business Cloud data
Create delivery-ready records from Sage Business Cloud invoice, customer, and item data where supported.
Track partial and short deliveries
Record delivered quantities, shortages, and balance items so the team can see what still needs to be completed.
Track CSV serial-number items
Record exact delivered or returned serial-number items from line comments in comma-separated CSV format when serial tracking is enabled.
Control customer returns
Review return photos, notes, item condition, serial numbers from CSV line comments where available, and original delivery proof before credit decisions.
Look more professional
Give customers fast, controlled access to delivery and return proof instead of asking them to wait for scanned paperwork.
Free trial
Try PODsync for free.
Reduce lost paperwork, proof searches, and manual delivery-note admin.
